Profile data

Everyone who uses Clause9 or ClauseBuddy on a non-anonymous basis will have a user profile. This user profile is centrally stored in our database.

General

The user profile contains the following data:

• first name and last name

• unique identifier number

• organisation (typically a law firm or company)

• email address

• hashed password (see explanation below)

• rights enabled or disabled for the user (e.g., whether the user is allowed to use ClauseBuddy's templates, create clauses, use Generative AI, etc.)

• personal preferences (see below)

• layout settings in Clause9 (see below)

• whether the user is a ClauseBuddy curator

• whether the user's account is disabled

• groups to which the user belongs

• the user's Azure ID (when using Single Sign On to login)

• optional tags assigned to the user by the user's administrator (typically used to show or hide certain clauses or questions in a Q&A)

Password

We do not store a user's password as such. Instead, in accordance with general security practices, we store a "hashed" version of a user's password, with "salt". In practice, this means that nobody — neither we nor a hacker — can guess your password.

In ClauseBuddy, users log in through a security code: a randomly generated code of 28 characters that cannot be chosen by the user, can be made subject to expiry dates, and can be easily revoked by administrators.

For both ClauseBuddy and Clause9, it is also possible to connect through SSO via Azure.

API key

If customers are licensed to use the API, then the API key of relevant users is stored as a salted hash. API keys must be regenerated if they are lost of compromised, because there is no way to retrieve them.

Preferences

The following preferences are saved for each user:

• enabled languages and their order of preference

• enabled currencies and their order of preference